Accounting software for NGOs/Nonprofits should be deployable under various configurations. For NGOs that operate in multiple countries in which the network environment may not support high speed remote access, stability is unreliable, or the cost of the network is prohibitive, a decentralized model is the appropriate solution.
A decentralized model provides following benefits:
Independent operation each country/region can operate independently. This guarantees that the operations of the country/region are able to continue regardless of external factors. Each country/region can utilize functionality that has been developed and maintained to support government regulations, statutory reporting, and local business processes. In addition, local languages can be provided to complete the user experience.
Global business processes with centralized management all business processes and setup can be managed based on a global perspective. NGOs are able to develop business processes that span the entire organization around the globe. Business rules enforce the type of data that is being monitored and tracked, while providing each country and region the flexibility to manage locally. This provides the consistent, timely, and accurate accounting for NGOs.
HQ database This model provides for an unlimited number of NGOs/Non Profits (or independent entities requiring separate financial records) to be stored within the database. The HQ database contains all companies along with country/region view. All business objects are managed in this database and are pushed to the country/region databases. The object overview below describes this in more detail.
Country Office The country/region database contains all NGOs/NonProfits related to the country/region. All transactional data is processed in this database for each of the companies supported in the country/region. Data is posted to ledger tables, and supplemental tables are updated to support business processes in the country/region. Although there are global business rules to control the type of data being processed, each country/region operates independently. Transactional data is replicated to the HQ database on a user-defined basis to support HQ global reporting.
Field Office Access to the country/region companies from the field office is largely dependent on network infrastructure. The frequency and amount of data that can be replicated to both HQ and Country Offices is determined by network bandwidth and latency. However, it is important to note that this can be a completely disconnected model where field office personnel are able to perform the critical operations of managing expenditures within a structured environment under organizational controls.
Online Accounting For NGOs/Nonprofits This software provides a deployment model that allows an organization to give access to limited type of users. The users will be able to interact with the accounting software for specific functions. This deployment model can be implemented at HQ or at each Country office. It requires a user to have a computer with a current web browser and internet access.