What To Do When You’ve Outgrown Myob Accounting Software

Entry-level software such as MYOB and Quickbooks has done wonders for small businesses. These small business accounting systems let small business perform quickly what was previously a full time bookkeeping and accounting role.

While they are great for start-ups and very small businesses, companies that want to move to the next level must have software in place to support, not hinder, intended growth. They need software that is for more than just accounting. Growing businesses need software that enables enterprise resource planning (ERP).

So what is ERP? ERP is a business management system that integrates most functions of a business, including quoting, planning, manufacturing, service, sales and marketing. It also covers activities like stock control, order tracking, customer service, finance and staff.

Large organisations use ERP systems to manage every aspect of their businesses. But ERP is not just for the big guys! Growing businesses can reap huge rewards from using an ERP system that has been specifically designed for businesses that have outgrown MYOB & Quickbooks.

Five important facts about an ERP system:

Affordable small business softwareSaves you money on administration ERP ties together all facets of your business Provides proper “Big Business” reporting – essential for any size business At the risk of using a cliche..”if you can’t measure it, you can’t manage it”.Is flexible and will grow with you

Business growth is one of the many reasons SMBs break free from the limitations imposed by basic accounting software and seek out a more sophisticated ERP system to manage almost every aspect of their business.

As a business grows and you start adding staff, entry-level accounting systems start to slow down and lose performance. Data corruption also becomes a concern as multiple people start trying to access the same record at the same time. Larger enterprises often opt for SAP – an ERP solution that is often too expensive and complex for SMBs.

An ideal solution for businesses that have outgrown MYOB but are too small for SAP is ERP software tailored specifically to small businesses. Look for systems:
designed with the needs of a growing SMB in minda quality system framework, anda front-end interface to manage business workflow and processes.

This is a substantial move from running small to medium-sized businesses via standard accounting software.

An ERP system can add value to a business by:

providing quick access to all files and records adding security levels on data for better safekeeping enabling multiple access to the same file without corruption of data time and date stamping every entry so you know who did what, and when not slowing down as you add more users, customers and suppliers letting you create rules that suit your particular business.

Flexibility is another huge advantage of an ERP system. As you change a process or procedure in your business, you can change your ERP system’s workflow rules to match your company policy.

Let’s look an typical small business that is benefiting from using ERP. The company is a large copier dealer specialising in digital document production and management technologies. It was similar to many other copier dealers in that it was looking for a single piece of software to manage a large number of clients under contract.

The software had to have a strong accounting back end, copier-specific reports, as well as an interface and functionality suited to a copier dealer. An out-of-date accounting system, combined with multiple spreadsheets and inadequate reporting were just not cutting it for this business.

The business deployed a small business ERP solution and found that it met all its needs. The company experienced immediate benefits from implementing an ERP system specifically designed for SMBs.

For business that have outgrown MYOB & Quickbooks and don’t have an unlimited budget for SAP, look around and evaluate, there may well be a tailored system made specifically to fit neatly into your growing business.

Erp Software With Accounting Conveniences

ERP or Enterprise resource planning is a computer software application that is implemented to coordinate and manage all the resources, functions and information from shared data stores of a business. An ERP software system has an architecture based on service orientation with software units and modular hardware or services that communicate basically through a local area network. The modular design enables a business to reconfigure or add modules from different vendors when data integrity is preserved in a shared database that is distributed or centralized.

The initial ERP software system originated as an extended form of MRP or Material Requirements Planning or manufacturing resource planning and CIM or Computer Integrated Manufacturing. The ERP software introduced after the research and analysis by Gartner in 1990. The ERP software systems now cover all the core functions of an organization, regardless of the firm”s business or charter. These systems are now utilised in non-profit organizations, non-manufacturing businesses and government functionalities as well. A software package such as an ERP system must provide at least two services. For instance ERP software must provide both accounting and payroll functions.

Scalability and customization of the small enterprises accounting software package should be studied before purchase. The software package needs to easy to learn and use. So as to every one can run efficiently operate it .

ERP accounting software has became very important in today”s world of business since ERP has become the model based on which so many organizations run their business. Many accounting departments in all sort of companies employ one or the other accounting software, ERP accounting software being one such software very often. There are so many ERP accounting software available on the internet. Some of the widely used ones are as follows: –

“Made2Manage ERP accounting software offering business tools to manage customer sales and orders, inventory control, material management, job orders etc.
“Syspro ERP accounting software offering processing of credit card modules, material yielding systems, automated office, tabulated reports etc.
IRenaissance ERP accounting software allows control over quality, logistics, manufacturing, regulations and many more

While purchasing a small business accounting software package the business owner needs to take care of several desired aspects. Scalability and customization of the package should be studied before purchase. The small business accounting software package needs to easy to learn and use. It should contain the entire features required for the smooth financial management of small scale business ventures. Compatibility of the small business accounting software with the systems of the business owner should be given priority before purchasing them. Along with all the above, the small business accounting software package needs to fit in the budget range of the business owner.

All leading software manufacturers are now specializing in producing small business accounting software packages. Free Microsoft accounting software is at the height of popularity due its customization, accessibility and other special features.