Effective Warehouse Management Solutions

Many logistics software companies offer supply chain solutions which covers the complete process of merchandise delivery from seller to buyer. Leading logistics software company Magaya, offers Supply Chain Solution which gives companies the functionality of an ecommerce system, warehouse management system and a Cargo System. You also get additional sales and purchasing capabilities to connect all your processes from Quotations to Purchase Orders and shipments.
The Purchasing Process
The purchasing process begins with a Purchase Order (PO) created in the Magaya Supply Chain Solution, containing all the information about the order. The PO is sent to the manufacturer or supplier. Convert the PO into a Pickup Order. Then the merchandise is sent to the warehouse. When the cargo arrives, the Pickup Order can be automatically converted into a Warehouse Receipt (WR). The accounting department can instantly use the original PO to create a bill that goes to Accounts Payable and is later used to pay the provider.

The Sales Process
The sales process begins with a customers inquiry for merchandise and delivery. Create a Quotation in the Supply Chain Solution and email it to the customer. All the information from the Quotation can be converted into a Sales Order and automatically transferred to a shipping order. Local deliveries and international shipping can be processed with all trade documentation included such as the Bill of Lading, Air Waybill, Cargo Manifest and others. The details from the Quotation, Sales Order, and shipment are processed automatically through the integrated accounting system in the Magaya Supply Chain Solution. Invoices are automatically created and processed.
Main Feature Of The Warehouse Management System
Quotations
Delivery and storage prices included

Pickup Orders
Pickup and delivery charges included

Warehouse Receipts
Keep a record of arrival and location of cargo
Create tasks to receive and put away cargo using Magaya WMS Mobile

Cargo Releases
Keep a record of release date, time, and delivery carrier
Create tasks to Pick and Load orders using Magaya WMS Mobile

Warehouse Inspector
Define locations for receiving, storage, quality control, a holding area, etc.
Manage storage capacity to reduce empty spaces and create efficiency

Inventory Control Software

Just-in-Time Inventory
Inventory Cycle and Physical Counts
Control Inventory by SKU and/or Serial Numbers

24-Hour Inventory Visibility
Available to your customers in real-time via Magaya
Automatic Billing
Charges are calculated automatically by the Tariff feature
Invoices are created automatically by the Recurrent Invoicing feature

Integrated Accounting System Features
Accounts Receivable
Accounts Payable
Banking and Checking
Financial Reports
Collections Reports
Multicurrency options

Close Your Accounting Books Fast With A Month-end Checklist

The month end close checklist is a system that allows a company to facilitate the end of month accounting department closing process. A comprehensive month end close checklist will contain much useful information that is exhaustive in its detail and may cover the following areas: bank reconciliation, budget versus actual, cash flow analysis, accounts payable, accounts receivable, fixed assets, debt reconciliation and a host of other items.

When using a month end close checklist, it is highly recommended that most small to medium size companies prepare six binders, one each for Accounts Receivable, Sales Orders, Accounts Payable, Purchase Orders, Payroll and General Ledger. The binders should be 3 or 4 inches thick and can be obtained from the office supply stores with each binder having twelve dividers, one for each month. In each of these binders place the completed month-end checklists and month end reports as printed out by the accounting.

Once these procedures are followed diligently, the month end close checklist system will assist the company auditing department, which must provide relevant information to the IRS and to other state tax auditors. In addition, this system acts as a fallback in case of a disastrous system or backup failure.

There are two types of closing checklists. Those that pertain to year end (hard closes) and those pertaining to month end (soft closes) and each is useful in providing managers in the organization with important financial information, especially for internal use. With the growing use of computers, the month end close checklist has now found its way into software packages that automate the whole process for the current month and for the next month.

An important aspect of month end close checklists is the presence of closing process controls which can be either preventive or detective and which are used to produce company financial reports for each month. Usually companies formulate their own regulations to ensure that the procedures that they use are effective and that the reports accurately provide month end information about the financial position of the company. The checklist is there to provide a method of keeping accurate financial records that are both consistent and well maintained.

There are a number of vendors selling month end close checklists that, after a lot of research and expert advice, have been diligently prepared and which take into account all aspects of the company’s accounting procedures. The checklist can also be tailored to suit individual needs as required. The cost is not more than ten dollars and the benefit to the user is tremendous as there is no need to do much more than fill in the relevant information and once that is done, the month end close checklist is ready to be used for the individual company’s accounting system.